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How to Set Up Account Level Email Filters

Email filters are designed to apply strict rules that block unwanted messages from entering your inbox. These filters can be configured for a single email account or for all email accounts you manage. Below, we outline the steps to establish an email filter effectively.

Note: This guide is tailored for setting up email filters at the account-wide level, suitable for administrators or those with permissions to manage settings across the email account. It's distinct from individual email filter settings, which are controlled by users within their own webmail. Thus, the instructions here impact all users under the account, unlike personal settings that affect only one's inbox.



How to Create an Email Filter

  1. Log in to your BRAND Account Manager.
  2. Once logged in, find and click the Hosting tab on the left side of your Account Manager dashboard.
  3. Choose the Hosting Package name you want to manage under the All My Hosting Packages section. 

    • If you have multiple Hosting packages on your account, click the MANAGE button on the Hosting package you want to manage.

    • If you only have a single Hosting package on your account, you will be rerouted to the Hosting Overview page. 

  4. Click on the CPANEL button under the Quick Links section.
    bh-am-cpanel
  5. On the cPanel dashboard, scroll down, and locate Email. Then, click on Email Filters.
    bh-am-email-filters
  6. Select the email address you're working with and click Manage Filters.
    cpanel-manage-filters

Understanding Email Filter Rules

Next, you're going to create a set of filter rules or if/then statements to define how your email is filtered. You can add and remove rules by clicking the + button.

When you create a filter using several operators, it may be useful to note that cPanel will always process the "and" operator before the "or" operator. As a result, email filters will be processed as follows:

  • A and B or C will be processed as (A and B) or C.
  • If you wish to create a filter such as (A or B) and (C or D), you would have to create it like so:
    (A and C) or (A and D) or (B and C) or (B and D).

Follow the steps below to continue:

  1. In the first drop-down menu, select a message characteristic. Enter the Filter Name, and under the Rules section, click on the drop-down.
    cpanel-email-filters-rules
    • From - address from which the message was sent.
    • Subject - the subject line of the message.
    • To - address to which the message was sent.
    • Reply Address - the address to which the reply will be sent.
    • Body - body or content area of the message.
    • Any Header - a header of the message.
    • Any recipient - a recipient of the message.
    • Has not been previously delivered - affects messages still in the queue for delivery.
    • Is an error message - this affects error messages received from an auto-response system.
    • Spam Status - the status SpamAssassin has been conferred on the message; it begins with either "Yes."Â or "No."Â.
    • Spam Bar - the content of the Spam Bar header that SpamAssassin has generated for this message. This header contains a plus (+) sign to denote the likelihood that the message is spam; more plus signs mean the message is more likely spam.
    • Spam Score - the overall spam score assigned to the message by SpamAssassin, expressed in digits.
  2. In the next drop-down menu, select an operator.
    cpanel-email-filters-operator
    • Equals - exactly match the string you define.
    • Matches regex - matches a regular expression you define.
    • Contains - contains the string you define.
    • Does not contain - does not contain the string you define.
    • Begins with - begins with the string you define.
    • Ends with - ends with the string you define.
    • Does not begin - does not begin with the string you define.
    • Does not end with - does not end with the string you define.
    • Does not match - is not equal to the string you define.
  3. In the text box, enter the characteristics to define your filter.
  4. In the Actions drop-down menu, select an action for the rule you created.
    cpanel-email-filters-actions
    • Discard message - destroys the incoming message with no failure notice.
    • Redirect to email - redirects the message to another email address that you specify.
    • Fail with the message - discards the message and automatically returns a specified failure notice to the sender.
    • Stop processing rules - skip all filter rules.
    • Deliver to a folder - deposits the message into a specified folder.
    • Pipe to a program - sends the incoming message to a program you have specified.
  • Finally, click Create.
    email-filter-create-button

For more information about configuring mail filters, check out this cPanel article.

Summary

Learn to set up account-level email filters easily through your BRAND Account Manager's cPanel. Tailored for administrators, this guide provides steps to streamline inbox organization. Log in, access Hosting, navigate to cPanel, and select Email Filters. Define rules based on message characteristics, select operators and actions, then create filters. Ensure efficient management of multiple accounts. For detailed instructions, refer to the provided cPanel article.

If you need further assistance, feel free to contact us via Chat or Phone:

  • Chat Support - While on our website, you should see a CHAT bubble in the bottom right-hand corner of the page. Click anywhere on the bubble to begin a chat session.
  • Phone Support -
    • US: 888-401-4678
    • International: +1 801-765-9400

You may also refer to our Knowledge Base articles to help answer common questions and guide you through various setup, configuration, and troubleshooting steps.

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