How to Manage Distribution Lists in Cloud Mail

Simplify group communication: Distribution lists let you send emails to a defined group of recipients, eliminating the need to type individual names.

• Create a New Distribution List
• Create a Distribution List from a List of Participants
• Save Email Recipients as a Distribution List
• Edit Contacts or Distribution Lists

Create a New Distribution List

Add contacts to a new distribution list for quick and targeted emails.

1. Sign in to Cloud Mail and click the Address Book icon.
   
2. Next, click on the drop-down arrow beside New Contact, then choose New Distribution List from the options.
   
3. Enter a name for your distribution list.
   
4. Next, add contacts to your distribution list by entering a contact in the Add Contact Field or clicking the Select Contacts icon.
5. Once you have added a name and contacts for your distribution lists, click the Create list button at the bottom.
6. Once done, a Distribution List has been saved pop-up will appear.
   

Create a Distribution List from a List of Participants

1. Sign in to Cloud Mail and click the 3 horizontal lines.
   
2. Click the Calendar icon.
   
3. Depending on the selected view, you can do the following:
4. In the Calendar view (Day, Workweek, Week, Month, or Year), select an appointment with multiple participants. A pop-up opens. Click the More Actions icon, then select Save as distribution list. For example:
   
5. In the List view, select an appointment with multiple participants. Once you view the appointment details, click the More Actions menu and choose Save as distribution list to easily add these attendees to a new group. For example:
   
6. The pop-up that appears will automatically add the recipients to the distribution list. Click the Create List button after making the necessary changes to your distribution list.
7. Once done, a Distribution List has been saved pop-up will appear.
   

Save Email Recipients as a Distribution List

1. Choose an email from your Sent items and click the More Actions icon.
   
2. Choose Save as distribution list from the options.
   
3. The pop-up that appears will automatically add the recipients to the distribution list. Click the Create List button after making the necessary changes to your distribution list.
4. Once done, a Distribution List has been saved pop-up will appear.

Edit Contacts or Distribution Lists

Follow these steps to edit a contact or a distribution list:

1. Sign in to Cloud Mail and click the Address Book icon.
   
2. Choose a contact or a distribution list from an address book.
3. Then, click the pencil icon.
   
4. Modify the data, then click Save.