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 What is Google Workspace?
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What is Google Workspace?

If you're overwhelmed by managing numerous tasks and work applications, Google Workspace has you covered. Google Workspace is a comprehensive online suite of productivity tools designed to bring everything you need into one seamless platform. It includes email, video calls, document creation, cloud storage, and a lot more features! Let's explore how this could change your work.

Here are the topics discussed in this article:

What is Google Workspace?

Google Workspace (previously known as G Suite) is a productivity suite based in the cloud that provides all the tools necessary for completing tasks, including email, calendars, video conferencing, online storage, and additional features. It is a powerful tool that facilitates easy collaboration and efficiency and is trusted by millions of businesses around the world. At Bluehost, we offer Google Workspace to help our customers streamline their workflow. For an in-depth look, please visit Introducing Google Workspace + Key Benefits for Your Business.

Pro Tip: In addition to all of the features and benefits (as discussed below), the greatest advantage to having a Google Workspace account is that it can help you establish credibility. You’ll be able to send emails that match your domain ([email protected]), giving your business the recognition you deserve.

With three Google Workspace plans to choose from, you can select the plan that best fits your business needs without paying for additional separate tools and functionality you won't use. To make it better, Bluehost brings Google Workspace even closer by integrating it into your Account Manager, making access to collaboration tools just a few clicks away.

Please visit the How to Set Up Google Workspace: Initial Setup Guide to learn how to purchase Google Workspace through your Account Manager.

What is Google Workspace used for?

Google Workspace serves multiple functions, including managing emails, collaborating on documents, and conducting virtual meetings. It is a powerful tool that can be tailored to your specific needs, and it's designed to make work easier and more productive. At Bluehost, we believe that Google Workspace is an essential tool for any business that aims to stay ahead of the curve and work smarter, not harder.

Google Workspace Features

Google Workspace brings together a variety of tools to support productivity and collaboration. With applications like Gmail, Google Drive, Docs, Sheets, Slides, Meet, and Calendar, you can communicate, organize, and work on projects from anywhere. Because these apps are web-based and connected, it’s easy to share files, schedule meetings, and collaborate with teammates, clients, or partners in real time.

Here is a list of features and tools you can enjoy with Google Workspace.

Features Description
Custom Business Email Get a professional email address that matches your domain name ([email protected]) to build trust online. Google Workspace works with common email applications, so you can check your business emails anytime and anywhere.
Gmail, Chat, and Meet Work together with your team in real-time through email, chat, and video.
Calendar Spend less time on planning and focus more on doing things with shareable calendars that simplify viewing your team's availability for scheduling meetings.
Docs, Sheets, Forms, and Slides Increase workplace productivity by allowing your team to access documents, spreadsheets, and presentations for real-time collaboration. With unlimited revision history, you can view all changes that have been made to any document, so you'll never have to worry about losing your work.
Google Vids Easily create and share videos with your team using AI-powered tools in Vids. You can start by using "help me create" with Gemini and prompts. Use templates to start your projects and add your own images or video clips from Drive. You can also go to a library of stock videos, GIFs, images, stickers, music, and sound effects. Record audio, your screen, or yourself with the recording studio. Collaborate in real-time and share your videos by downloading them as MP4s or by sharing a playback link.
Drive Cloud Storage Store files securely in the cloud and access them from any device. Set permissions to let others view, comment, or edit, and share with people inside or outside your organization.
Gemini AI Boost productivity and collaboration with the power of AI. With Gemini for Google Workspace, you can use AI-assisted functions to:

Gmail:

  • Draft email responses, query your emails, and summarize emails and email threads.
  • Compose emails such as invitations for birthdays or notes for reaching out to customers.
  • Get relevant responses to emails.

 

Docs: 

  • Summarize long documents into clear key points, create outlines for projects or presentations, brainstorm and collect ideas for campaigns or tasks, refine writing with suggestions for grammar, style, and formatting.
  • Add inline or cover images directly into documents.
  • Generate quick summaries within a document for easier review.
  • Generate inline summaries of a document.
  • With Google Docs, you can create different types of formatted documents, including blog posts, press releases, and campaign briefs.
  • The built-in Proofread tool helps you check spelling, correct grammar, and get suggestions to improve readability and style.

 

Drive: 

  • Summarize multiple documents, generate insights on a specific topic, help you find files, and more.
  • Summarize and analyze your PDFs.

Sheets:

  • Use Sheets to create tables like an expense tracker or project list. Built-in tools help you analyze data, generate insights, and build reports for easier organization.
  • Use Google Sheets to set up a task tracker or conference agenda. Describe what you need, and Gemini will create a custom table with sample data you can insert.
  • To make manual text processing tasks easier, Gemini automatically detects incomplete column pairs and predicts remaining values.

 

Slides:

  • With Google Slides, you can quickly create new slides, such as a meeting agenda, generate custom images, and even rewrite content to fit your presentation.
  • Create custom images with Gemini to add to your slides.
  • In Google Slides, you can remove an image background in just a few clicks.

 

Meet:

  • Take meeting notes in Docs and share them with your team.
  • Use translated captions in real-time for your meetings in more languages.
  • Use adaptive audio to join meetings with multiple laptops in the same room with dedicated conferencing hardware or worry about echoes or disruptive audio feedback.
  • Create custom background images.
  • Get studio-quality audio, video, and lightning when you join a meeting.

 

Chat: 

  • Summarize a space or conversation, generate a list of action items, or ask specific questions.
  • From the Home view, you can quickly catch up on unread messages in any conversation or space.
  • Automatically translate messages to your preferred language.

 
Gemini App Use the Gemini app to:
  • Brainstorm ideas and make plans.
  • Get a quick summary of complex topics.
  • Create outlines, emails, blog posts, and more.
NotebookLM Get important insights faster and enhance team knowledge with an AI-powered research assistant. Just upload your sources, and NotebookLM will summarize the information and link related topics for you. You can also listen to your source as audio discussions while on the move.
Security and Admin Controls Easily create and manage user accounts, configure devices, and set up security settings, such as two-factor authentication (2FA) and Single Sign-On (SSO), to protect your company's data.
24/7 Support Contact Bluehost's Support team to get help from a live agent whenever you need it. You can also find answers online in our knowledgebase center.

 

This chart shows the features that are available based on your Google Workspace plan.

Features Business
Starter		 Business
Standard		 Business
Plus
Custom Business Email  √ √ √
Gmail  √ √ √
Calendar   √ √ √
Docs, Sheets, and Slides √ √ √
Google Vids X √ √
Drive Cloud Storage 30 GB per user 2 TB per user 5 TB per user
Meet Video and Voice Conferencing
Meet Video Conferencing Up to 100 participants Up to 150 participants Up to 500 participants
Studio Sound Noise Cancelation X √ √
Adaptive Audio X √ √
Meeting Recordings Saved to Google Drive X √ √
Polling and Q&A X √ √
Moderation Controls X √ √
Hand Raising X √ √
Breakout Rooms X √ √
Attendance Tracking X X √
Chat Team Messaging
Chat √ √ √
Advanced Chat Rooms (Threaded Rooms & Guest Access) X √ √
Gemini for Google Workspace
Gemini in Gmail √ √ √
Gemini in Docs X √ √
Gemini in Sheets X √ √
Gemini in Slides X √ √
Gemini in Drive X √ √
Gemini in Meet X √ √
Gemini in Chat X √ √
Gemini in Vids X √ √
Gemini App √ Advanced Advanced
NotebookLM AI Research Assistant
NotebookLM √ NotebookLM Plus NotebookLM Plus
Generative Interactive Audio Overview with Two AI Hosts Up to 3 per day  Up to 20 per day  Up to 20 per day 
Security and Management
Two-Step Verification √ √ √
Group-based Policy Controls √ √ √
Advanced Protection Program √ √ √
Endpoint Management  √ √ Advanced
Google Workspace Migrate Tool X √ √
Vault - Retain, Archive, and Search data X X √
Secure LDAP X X √

 

Google Workspace Pricing

Bluehost offers Google Workspace with monthly or annual billing options. Every plan includes a 30-day money-back guarantee, so you can try it risk-free and decide if it meets your business needs.

Renewal Prices
- Business Starter Business Standard Business Plus
Renewal Pricing
(Monthly)*		 $8.40 $16.60 $26.40
Renewal Pricing
(Annual)*		 $84.00 $168.00 $264.00

 

* Discounted introductory pricing is only available for annual plans. Please visit https://www.bluehost.com/google-workspace for the current intro prices of our Google Workspace plans.

Frequently Asked Questions

Q: What is Google Workspace Business Starter?
A: The Google Workspace Business Starter plan is a specific plan offered by Google that includes a set of features tailored to small businesses. It includes Gmail, Google Drive, Google Docs, Google Sheets, Google Slides, and more, all designed to help you get work done quickly and efficiently. At Bluehost, we believe that Google Workspace Business Starter is a great option for businesses that are just starting out and need a reliable, affordable solution to help them grow. You can upgrade to the Standard and /or Business Plus at any time.

For more information on the three Google Workspace plans, please visit  https://www.bluehost.com/google-workspace.
Q: How does Google Workspace work?
A: Google Workspace is a cloud-based suite of tools you can access from anywhere with an internet connection. It lets you create, collaborate, and communicate in real time without the need to manage servers or software updates.
Q: How can I set up Google Workspace?
A: Setting up Google Workspace is easy with Bluehost. Simply choose the Google Workspace plan that's right for you, and we'll guide you through the setup process step by step. We'll help you create your account, configure your settings, and get everything up and running quickly and easily. Plus, if you ever need help along the way, our Customer Support team is always here to assist you.
Q:How do I sign in to my Google Workspace account?
A: In your web browser, go to https://workspace.google.com/*, then you can sign in with your Google Workspace username and password.
Q: Do I need Google Workspace for my domain?
A: You don’t need Google Workspace to use your domain, but it’s highly recommended. Google Workspace provides tools to help you communicate, collaborate, and manage tasks more efficiently—all without the need to maintain servers or handle software updates. For many businesses, it’s a reliable way to stay productive and organized.
Q: Can I add Google Workspace to my hosting plan?
A: Definitely! You can add Google Workspace to any website hosting plan without any hassle. It's like a dream team for your website - with Gmail, Drive, Docs, and more, all seamlessly integrated. It's a game-changer for your productivity and collaboration, no matter which hosting plan you go for. You'll wonder how you ever lived without it!
Q: How many domain names can I use with Google Workspace?
A: You may use Google Workspace on any eligible domain on your account. (Domains not eligible include Parked, Unassigned, or domains with M365 attached.)
Q: Is it possible to migrate all email, contacts, and filters from cPanel to Google Workspace?
A: Currently, you are not able to import contacts and filters into Google Workspace. You can import your email through Gmail, however.
Q: Will I have the ability to host some email addresses with Google and some email addresses with Bluehost?
A: At the moment, this is not possible. All MX records will be pointed to Google Workspace when you purchase it for your domain. There will be no ability to mix Bluehost email and Gmail accounts on the same domain.
Q: Is G Suite compatible with the email client I currently use?
A: While you can access Google Workspace mail from the Gmail web interface, you can also send and receive from your favorite desktop client (Outlook, Mac Mail, Thunderbird, etc.). Depending on the client, you can use the IMAP or POP mail protocol. Here is an article on how to Turn POP & IMAP on or off for users. If you’re switching to G Suite from Microsoft Exchange or some other Outlook service, you can use Google Workspace Learning Center | Install & import data. This is a plugin that lets you use Outlook to manage your Google Workspace mail, calendar, and contacts.

Summary

Google Workspace is a cloud-based productivity suite that is designed to streamline and simplify work. Google Workspace includes applications, such as Gmail, Drive, Docs, Sheets, Slides, Meet, Chat, and more that facilitate collaboration and communication. Bluehost offers Google Workspace to empower businesses and help them enhance their productivity. Learn more about Google Workspace features, benefits, and how to get started with Bluehost.

If you need further assistance, feel free to contact us via Chat or Phone:

  • Chat Support - While on our website, you should see a CHAT bubble in the bottom right-hand corner of the page. Click anywhere on the bubble to begin a chat session.
  • Phone Support -
    • US: 888-401-4678
    • International: +1 801-765-9400

You may also refer to our Knowledge Base articles to help answer common questions and guide you through various setup, configuration, and troubleshooting steps.

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